Job Description

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

 You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

We are looking for a dynamic Program Support Analyst/Correspondence Analyst to join our team. The Program Support Analyst/Correspondence Analyst provides critical administrative and correspondence management support to the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)). This position plays a key role in supporting the efficient coordination, analysis, and tracking of official communications, including correspondence packages and taskers, while assisting government leadership and staff with essential administrative functions.

 The work location of this position will be daily at the Pentagon.

*We are building a talent pipeline of qualified candidates in anticipation of future opportunities. As we await the awarding of government contracts, we encourage interested individuals to apply. Once contracts are secured, we will reach out to potential candidates to discuss next steps.

  Responsibilities

• Monitor, organize, and process incoming and outgoing correspondence using the Correspondence and Task Management System (CATMS)
• Track and follow up on taskers and suspense items, ensuring deadlines are met and updates are provided to appropriate stakeholders
• Support coordination across internal and external offices regarding correspondence assignments and task delegation
• Prepare and process signed correspondence for distribution and records management purposes
• Maintain logs and tracking systems to support weekly and monthly reporting on task and correspondence status
• Assist with knowledge management and file organization using network-based systems, including SharePoint
• Support front office operations such as facilitating office calls, greeting visitors, and responding to general inquiries
• Provide support on short-turn assignments and high-priority tasks as needed under the direction of government staff

Qualifications

• Current Active Secret Clearance or above required
• Bachelor’s Degree in Business, English, Journalism, or similar
• Five (5) years or more of relevant DoD and/or Federal Government experience
• Experience with DoD or federal correspondence systems required, specific CATMS highly preferred
• Experience supporting DoD offices or programs
• High attention to detail and strong organizational skills
• Effective written and verbal communication skills, including editing and formatting professional correspondence
• Ability to manage multiple deadlines and shifting priorities in a dynamic environment
• Comfortable interacting with senior-level personnel in a professional manner
• Self-motivated and capable of working independently with minimal supervision
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint

Benefits

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the [email protected]. 

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